The meeting was called to order at 3 pm. The following members were
present: Paul Rothrock (President): Nils I. Johansen (Immediate
PastPresident); Heather Bruns (Secretary); Edward Frazier (Treasurer):
Nelson Shaffer (Executive Director): Don Ruch (Editor of the IAS
Newsletter); Bob Waltz (Chair of Amendments): Marcia Moore (Webmaster);
Mike Foos (Chair of ad hoc web committee); Blake Janutolo (Chair of
Programs & Invitations); David Daniell (Past Chair of Programs &
Invitations); Bill McKnight (Chair of Publications); Uwe Hansen (Chair
of Speaker of the Year); Jim Berry (Editor of tile Proceedings); Anthony
Krus (Representative from IUB Anthropology); and Patty Zeck (Chair of
A motion to approve the agenda was made, and the motion was
approved by general consent. A motion to approve the minutes from both
the Fall and December meetings was approved by general consent.
Treasurer.--Ed Frazier submitted a written report.
Executive Director. Nelson Shaffer submitted a written report
focused on membership statistics. Overall emphasis is that membership is
declining. We need to increase membership in all areas.
Proceedings editor. Jim Berry reported that the first issue of the
2009 Proceedings is almost ready to go to press. Twenty-two manuscripts
were received in 2008, and most were published. Thus far, in 2009, the
Proceedings has received 11 manuscripts. Most of our publications are
survey papers on plant ecology, and this is important for maintaining
information about plants that are present in Indiana during this time.
Newsletter editor. Don Ruch reported that he has requested feature
articles and Ilas been receiving some and they work well as articles to
lead the newsletter. Due date for the next issue will be approximately
May 15, and the newsletter will come out in June.
Secretary. Heather Bruns had nothing to report.
President. Paul Rothrock reported that he has worked on filling
chair positions for those that wish to step down. Terry West will be
taking over as Chair of Nominations. Blake Janutolo will be taking over
as Chair of Program and Invitations.
Tom Dolan will be taking over as Chair of Finance. Tentative
special programs for the Fall meeting were discussed. Marcia Moore will
be stepping down as webmaster. Appreciation for Marcia was expressed and
thanks for her service was given.
Academy Foundation. No report.
Research grants. No report.
Program and invitations. David Daniell reported that we have no
site for the 2010 meeting.
Special programs. Uwe Hansen reported that he is trying to organize
the special commtlnity music program that has been done for the past
couple of years. It may not materialize for the 2009 Fall meeting
because he is having trouble finding an organization/musical assembly
that is available to do the concert.
Nominations and elections. Terry West is the new chair, and no
report was given.
Publications. Bill McKnight reported that Jim Curry jnst published
a book on science and religion. Paul Rothrock is working on completing
Sedges ql'Indiam[R]. Bill mcKnight requests approval by the
Executive Committee of a printing contract. He also initiated discussion
about a change of logo. The results of voting for the new logos was
presented. Mike Foos made a motion for tile 18 council members present
to vote for three logos (A as stands, B as stands, G which represents
the current logo). The motion was seconded by Uwe Hansen. The result of
the vote was 10--B, 3--A, 1--G, 2 abstentions. Selection B will be the
new logo of the IAS.
Youth activities.--Patty Zeck reported that all activities are
going well and moving on time. All have been well-attended.
Additionally, youth programs see a strong record of students going on to
state and national competitions.
Science education advisory.--No report. Paul Rothrock asked for
clarification of the role of this committee. It was historically in
charge of promoting science in Indiana, but it currently is not
functioning in that capacity.
Biodiversity and natural areas.--Don Ruch reported that two
workshops will be offered in at the Fall meeting. Don is looking for
experts in taxonomic fields for the BioBlitz events in June.
Awards.--Don Ruch provided a report for Clare Chatot requesting
members to nominate Fellows of the Academy. There will also be a
nomination for a distinguished speaker. There are two nominees. Bill
McKnight wants to nominate Frank Guthrie for the Service Award this
Librarian/archivist.--This position is currently being filled by
Doug Conrads following the departure of Anika Williams. He submitted a
written report concerning library activities. Nelson Shaffer requested
that the President send a letter to the State Library formally
requesting that Doug Conrads officially be noted as the IAS
Amendments.--Robert Waltz submitted in writing within the proper
time frame, a motion to accept the proposed change in the Bylaws to
Article 6, Section 4 (10) (b) and (c). The motion was approved by
AD HOC COMMITTEES
Annual meeting schedule.--Nils Johansen reported that he had very
few e-mail responses to his request to move the main annual meeting from
the Fall to the Spring. Nils proposed that the Spring 2010 meeting would
be an intermediary meeting and the Fall meeting for 2010 would be the
small business meeting to plan for a larger Spring 2011 meeting. Heather
Bruns suggested we partner with more specific meetings. Blake Janutolo
stated that we need to be aware of larger Spring meetings that will
conflict, like the Butler Undergraduate Research Conference. Bill
McKnight proposed getting a list of potential conflicts. Nils was
charged with researching conflicting dates and making a calendar and
list of potential partners.
Web utilization.--Mike Foos presented the following motions. A
motion was made to put the newsletter on-line, send by e-mail, and send
hard copies only to those that request it. The motion was approved by
A motion was made to include on-line voting in the IAS website,
this fnnction will be outsourced, and on-line voting will be implemented
for Fall 2010. The motion was approved by general consent.
A motion to purchase a SSL certificate for a secure website
annually was made. The motion was approved by general consent.
A motion was made to outsource abstract submission and generate the
program booklet for 2009. The motion was approved by general consent.
Discussion concerning on-line registration and membership payment
changes was postponed.
A motion was put forth to generate a secure on-line membership
directory that contains an "opt-out" policy for members. The
motion was approved by a majority. One vote was opposed.
Discussion of the retention of a web master and pay for the web
master was postponed.
A motion was made to employ a web developer to develop the IAS
wcbsite as discussed above.
The motion was approved by general consent.
The Council commends fine Internet Use Committee for their efforts.
The meeting was adjourned 6:03 pm (EDT).
Heather A. Bruns